QUESTION: What do I do if I miss my annual survey window?
RESPONSE:
As soon as you realize you have missed the window for the annual survey you should do the following:
- Notify TVIB by contacting an Operations Coordinator by phone at 832-323-3992 or click here to send an email; and
- Notify the local OCMI as the COI was issued under the TSMS option and the vessel must comply with all elements for the COI to remain valid.
- It is important to advise the local OCMI that the TPO was notified of the deficiency and there is a plan in place to have the survey conducted.
The annual survey must note this failure to comply as a deficiency that must be addressed in the Corrective Action Plan (CAP).
The CAP for this item should detail HOW the company will ensure this does not happen in the future. It is NOT sufficient to state “the annual survey was completed” as this does not address the initial failure to comply and provide a plan to prevent a recurrence on this vessel or any others in the fleet.
See the FAQ related to calculating the window for conducting an annual survey for additional information.